Using AI in Instructional Design

Yes! It is possible to turn otherwise dry content into more friendly, approachable language with the assistance of AI.

Using AI to Make Policy Handbooks Friendlier and More Accessible

When it comes to policy handbooks, one common challenge is that they often come across as dry, formal, and difficult to understand. But with the power of Artificial Intelligence (AI), instructional designers now have a unique opportunity to rewrite policies in a more approachable, friendly tone that engages employees and promotes better understanding.

Simplifying Complex Language

AI-powered tools can help translate complex, legalistic jargon into simpler, more accessible language. By using natural language processing (NLP), AI can suggest ways to break down long-winded sentences and replace difficult words with simpler alternatives—making the policies easier for everyone to read and understand.

Crafting a More Engaging Tone

AI doesn’t just simplify language; it can also adjust the tone of the text. Instead of sounding like a set of impersonal rules, policies can be written in a more conversational and supportive manner. For example, AI can help rewrite phrases like “Employees must comply with the following” into “Here’s what you need to do to stay on track.” This shift makes the content feel less like a lecture and more like helpful guidance.

Consistency and Readability

AI can ensure that the language and tone remain consistent throughout the entire handbook, creating a smooth and cohesive reading experience. It can also optimize the structure, offering suggestions to improve readability—like adding headings, bullet points, or breaking up dense paragraphs. This makes the content more digestible and user-friendly.

Conclusion

AI in instructional design is a game changer for policy handbooks. By simplifying language, adjusting tone, and ensuring consistency, AI can help create policies that are not only easier to understand but also more engaging. As a result, employees are more likely to connect with the content, absorb the information, and follow the guidelines set forth. It’s a win for both employers and employees!